The maritime industry is on the cusp of a new era in safety and environmental protection, thanks to the groundbreaking advancements in the management of the Inventory of Hazardous Materials (IHM). At the forefront of this innovation is our latest feature, designed to automate the identification of potentially hazardous materials within the supply chain, ensuring compliiance with MEPC.379(80) guidelines, EU regulation 1257/2013 and 2009 SR/CONF/45 (HKC). This feature is a testament to our commitment to enhancing transparency and safety across maritime operations.

Our platform empowers suppliers to effortlessly generate Material Declarations (MDs) and Supplier's Declarations of Conformity (SDoCs), a process that is not only in strict adherence to IMO MEPC.379(80) guidelines, EU Regulation 1257/2013 and 2009 SR/CONF/45 (HKC) but also saves considerable time.

The Varuna Sentinels' VSIMS (Varuna Sentinels IHM Maintenance Server) is adept at extracting Purchase Orders (POs) through API integrations, handling both PDF and Excel formats with ease, ensuring that the data is accurately integrated into our clients' databases.

The journey of a Purchase Order through our system is one of meticulous scrutiny and efficiency. Upon entry into our database, POs are directed to the Pending Audit Screen, where our system identifies and displays any duplicate entries, preventing multiple erroneous entries.

The POs then move to the Pending Review Screen, where our qualified HazMat experts powered by AI model identifies items that may pose a hazard, flagging them for further review and necessary action.

VSIMS is designed to ensure that all MDs (Material Declaration) and SDoCs (Supplier's Declaration of Conformity) issued meet the MEPC.379(80) guidelines, EU Regulation 1257/2013 and 2009 SR/CONF/45 (HKC) regulations. With our compliance engine continuously updating to reflect the latest standards, suppliers can have confidence in their adherence to the mentioned regulations.

By automating the identification of potential hazardous materials and dispatching customized email requests to suppliers, our solution significantly reduces the processing time and administrative workload involved in ensuring compliance.

VSIMS simplifies the process for suppliers to create and upload the necessary declarations. Customized emails are sent with all the PO related details to suppliers for the suspected potential hazardous items, with links provided for easy declaration submission.

This user-friendly interface ensures that suppliers can submit their documents (MD-SDoC) without any difficulties.

When suppliers opt to create/upload an MD and SDoC, they are presented with a prescribed format as per MEPC379.80, which they can fill out for the requested items.

The MD form and SDoc form are designed to be straightforward, ensuring that suppliers can complete them with ease and efficiency.

Recognizing the diverse challenges faced by suppliers, Varuna Sentinels offers customized solutions to further streamline the compliance process. This includes tailored functionalities for creating MDs and SDoCs, along with instructional support.

The introduction of advanced automation functionality by Varuna Sentinels BV marks a significant stride in simplifying and enhancing IHM compliance for maritime suppliers. By leveraging cutting-edge technology, we provide a solution that not only ensures regulatory adherence but also optimizes operational efficiency, enhances supply chain transparency, and fosters reliable partnerships.

Reach out to us at Contact@varuna-sentinels.com  to learn more about how our automation functionality can benefit your operations in IHM maintenance.

To delve int o the comprehensive array of managed services we offer, we invite you to explore our website at varuna-sentinels.com. There, you'll find in-depth information about how we can support your needs and optimize your operations.